Executive Meeting/Event Planning

Corporate Concierge Solutions allows you to be a host and more importantly a guest at your off-site meeting.  We will organize your corporate events for fundraisers, networking cocktail parties, intimate dinners for your VIPS, or training/educational conferences at a destination location for as many people you wish to attend.
Executive Offsite Meeting
  • Reserve conference room at off-site location- Private dining room, Executive Office Suites, Hotel, Airport
  • Email invites to attendees and confirm attendance on behalf of executive
  • Confirm all AV needs with venue: speaker phone, Internet connectivity, video conferencing capabilities
  • Distribute conference documents via email or hard copy for prereading
  • Secure TSA passes for those attending at airport
  • Arrange for food/beverage at venue
  • Take minutes/transcribe notes and distribute to all meeting attendees
  • Payment for all expenses on behalf of executive

Initial Event Preparation Solutions

  • Determine event goals and objectives
  • Identify dates
  • Scout locations
  • Secure off-site meeting room space
  • Negotiate contracts with vendors for sleeping rooms, food & beverage, audio visual, and room set-up
  • Set-up timeline
  • Assist with guest list
  • Send out invitations electronic/hard copy
  • Establish promotional action plan
  • Investigate permits, licenses, and insurance
Event Set-up Solutions
  • Plan theme, if necessary
  • Invite and confirm keynote speaker(s)
  • Prepare agenda
  • Manage RSVP’s and keep updated lists
  • Market event
  • Organize workshops
  • Prepare name badges

Event Budget Solutions

  • Prepare budget
  • Establish AP/AR Financial Reporting Solutions
  • Review and evaluate past, current, and potential funding, if applicable, assist in identifying new funding
Event Communication Solutions
  • Email blast for Save the Date Notice
  • Develop website for all communications
  • Manage and monitor on-line registration via website
  • Promote event through appropriate trade announcements, press releases, interviews with local press
  • Virtual conferences-view speakers and exhibits on-line

Event Follow-up Solutions
  • Prepare post survey on event
  • Distribute surveys to all participants
  • Prepare and present data on survey collateral
  • Present accounting of monies related to event