Corporate Concierge Solutions allows you to be a host and more importantly a guest at your off-site meeting. We will organize your corporate events for fundraisers, networking cocktail parties, intimate dinners for your VIPS, or training/educational conferences at a destination location for as many people you wish to attend.
Executive Offsite Meeting
- Reserve conference room at off-site location- Private dining room, Executive Office Suites, Hotel, Airport
- Email invites to attendees and confirm attendance on behalf of executive
- Confirm all AV needs with venue: speaker phone, Internet connectivity, video conferencing capabilities
- Distribute conference documents via email or hard copy for prereading
- Secure TSA passes for those attending at airport
- Arrange for food/beverage at venue
- Take minutes/transcribe notes and distribute to all meeting attendees
- Payment for all expenses on behalf of executive
Initial Event Preparation Solutions
- Determine event goals and objectives
- Identify dates
- Scout locations
- Secure off-site meeting room space
- Negotiate contracts with vendors for sleeping rooms, food & beverage, audio visual, and room set-up
- Set-up timeline
- Assist with guest list
- Send out invitations electronic/hard copy
- Establish promotional action plan
- Investigate permits, licenses, and insurance
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Event Set-up Solutions
- Plan theme, if necessary
- Invite and confirm keynote speaker(s)
- Prepare agenda
- Manage RSVP’s and keep updated lists
- Market event
- Organize workshops
- Prepare name badges
Event Budget Solutions
- Prepare budget
- Establish AP/AR Financial Reporting Solutions
- Review and evaluate past, current, and potential funding, if applicable, assist in identifying new funding
Event Communication Solutions
- Email blast for Save the Date Notice
- Develop website for all communications
- Manage and monitor on-line registration via website
- Promote event through appropriate trade announcements, press releases, interviews with local press
- Virtual conferences-view speakers and exhibits on-line
Event Follow-up Solutions
- Prepare post survey on event
- Distribute surveys to all participants
- Prepare and present data on survey collateral
- Present accounting of monies related to event
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